The workflow management process has been a topic since the industrial revolution. Since then, this area has been observed and processed from different angles. The reason for this is the fact that in many areas – there are complex procedures for doing business. Fortunately, today information technology is also involved in this process – so workflow management software can help us boost our efficiency. Today, we have a wide selection of such software, and we can choose. But how do we choose the best one that is going to be functional for our business?
What Is The Concept Of Workflow Management?
Workflow management is a complex and comprehensive process. Its importance has become even more significant in today’s life circumstances. Namely, without it, today we would hardly be able to function – and especially not to achieve the desired efficiency. So let’s first explain what this is about and what exactly we mean by the term of workflow management. Workflow management can be defined as a set of coordinated tasks that we can perform within a team at the macro or micro company level. The workflow itself is performed by team members – while the part of the name related to management is entrusted to someone who will oversee the entire work procedure. Since these are often recurring tasks – it is important to include workflow mapping in the strategy to achieve the desired efficiency or to improve it.
The Role Of Software in Workflow Management
If we want to better understand the entire workflow management procedure – we need to know that it consists of several steps. These are input, transformation, and output. By input, we mean the things that need to be done to complete the required task. Transformation is represented by all the things we do during the task – while the output is the end of the task and its final result. Today, in these steps, technology is helping us to some extent. Of course, technology can’t do the job for us – but it can help us better organize and keep up with recurring tasks.
Choosing The Best Workflow Management Software
Using workflow software has become part of everyday life today. Of course, when choosing, you must be guided by certain criteria – and above all, that the selected software is tailored to the needs of your business. When we talk about the use and selection of software for workflow management, such software should also have certain components – because online workflow management software will be helpful to teams that perform certain tasks. With all this in mind, we will try to help you choose the best workflow management software. These are some of our suggestions that we hope will be useful to you.
If you want a really good field service management tool that is designed primarily for the audio-visual and information-technology niche – then this will be a great choice. Sirvez is a cloud-based software that will help you digitize your workflow management – and improve the functioning of projects, manpower organizing, etc. This software has a wide application – even though it was originally developed to meet the needs of the IT market and AV companies. This service offers you a large number of solutions such as documents, templates, custom forms, stickers, etc.
If you need a precise browser that will integrate your applications, extensions, as well as emails – then Shift will be your favorite software. Namely, this software helps you integrate with all the applications that you use constantly. You can build a so-called workspace and easily solve e-mail overload problems. This software also performed very well in increasing productivity, and many users are happy to recommend it.
This is perhaps one of the most powerful workflow management tools – used by some of the world’s largest companies. This software is considered an exceptional option for large companies that have multiple teams deployed on different tasks. Extremely efficient in workflow management – and offers you a lot of opportunities. It is excellent at identifying defined and repetitive tasks that go through its system. Forms and portfolios are available to you – as well as real-time efficiency progress analytics. You also have a calendar – as well as many other features.
Smartsheet is a great choice not only when it comes to workflows – but also resources in your team. This software is based on a very similar system such as Excel. Its main advantage is that it helps teams to easily design and implement steps in solving tasks. Smartsheet is truly a great management software that offers you workflow automation in almost all tasks and their phases. Features such as task visualization, spreadsheets, etc., are available – and the software is integrated with Microsoft and Google apps.
This software is a great option if you want Excel-like management software. This tool is used by many – precisely because this similarity allows them to easily use this software. Namely, you can use Airtable for all tasks that require databases, using spreadsheets, etc. In addition, you have facilitating features like Kanban view – that will show you the project in the way that suits you best. There are also various custom templates, a gallery, a calendar, and more. Overall, this software is easy to use, good in practice – and provides a great user experience.
The Bottom Line
Workflow management software enables electronic storage, tracking, and management of work, business tasks, documentation, and other things. Today, they are a necessary help in the functioning of every company, regardless of their size. Sometimes even small businesses have a problem with organizing a team and performing all tasks. That is why narrowly profiled software solutions are of great importance for functioning and send better efficiency in the work of companies. Of course, you will choose the software that best suits the needs of your business. However, when making the final choice, focus on those solutions that offer you useful content, advanced options, functional application, and ease of use. We hope that some of our suggestions will be useful to you.